Keeping an office clean is about more than appearance. It affects staff health, visitor impressions and how well the building runs day to day. A written checklist makes sure the work that the cleaning contract covers is done, and that it is checked. This checklist is written for offices in Riyadh, Jeddah and Dammam. Use it to agree the scope with your cleaning contractor, then inspect against it each month.
How to use this checklist
- Copy the list into your contract or scope of work, and remove anything that does not apply to your site.
- Agree how often each task is done. “Daily” and “weekly” mean different things to different contractors, so write them down.
- Walk the site with the contractor’s supervisor once a month, and mark each item as done, partly done or missed.
- Keep the marked checklists. They are your evidence if quality drops.
Daily tasks
- Empty bins in offices, kitchens and washrooms, and replace the liners.
- Clean and disinfect washroom basins, toilets, taps, door handles and push plates.
- Restock soap, paper towels and toilet paper, and log any items that are missing.
- Wipe kitchen and pantry counters and sinks, and clean the outside of the microwave.
- Vacuum or sweep reception, walkways and meeting rooms.
- Check for spills, broken items and unsafe floors, and report them.
Weekly tasks
- Dust desks, shelves, monitors (with a suitable cleaner), phones and keyboards.
- Clean glass partitions, reception glass and interior doors.
- Mop hard floors, including corridors, stairs and washroom floors.
- Clean inside the pantry fridge and microwave, and remove expired food if the office policy allows.
- Clean the kitchen extraction and vent covers where they can be reached.
- Check that cleaning cupboards are tidy and that chemicals are labelled and stored safely.
Monthly tasks
- Vacuum upholstered chairs and sofas, and clean carpets in high-traffic areas.
- Dust ceiling vents, light fittings and high shelves.
- Clean behind and under heavy furniture where it can be moved safely.
- Wipe skirting boards and wall areas near doors.
- Check the washroom exhaust fans, and report any that are not working.
- Review the month’s logs, missed tasks and complaints with the contractor.
Quarterly or as needed
- Deep clean carpets, upholstery and tile grout.
- Clean windows, including the outside of accessible windows, subject to building access rules.
- Clean the inside of bins and wash the bin storage area.
What to check at each inspection
- Is the washroom clean at the time of inspection, and not only just after the cleaner has finished?
- Are cleaning products labelled, kept in their original containers and stored away from food areas?
- Are cleaners using the agreed equipment and colour-coded cloths?
- Is there a logbook that shows who did which task, and when?
- Has the contractor reported problems such as leaks, pests or damaged items?
Pests and waste
Cleaning and pest control work together. Food crumbs, standing water and full bins attract pests. If you see pests between visits, report them and ask for a pest control inspection. Pest control services in Riyadh covers what a good inspection includes.
Office waste should be separated and collected on a schedule that the contract states. Waste management services in Riyadh sets out what a waste contract should cover.
Questions to ask a cleaning contractor
- Can I see your written scope, and the frequency for each task?
- Who supervises the team, and how often do they inspect the site?
- Which cleaning products do you use, and can you provide safety data sheets on request?
- What reports will I receive each month?
- How do you handle complaints and missed tasks?
- Does your quote include VAT (15%)?
Office cleaning services by city
If you are comparing contractors, send them this checklist and ask for a written response to each line. Crystal’s office cleaning services are listed by city: Riyadh, Jeddah and Dammam.
